FAQ & Contacts

1. What is City Research Online?

City Research Online is the institutional repository of City, University of London. It includes full text versions and bibliographic records of research outputs created by members of staff and research students at City. City Research Online’s mission is to:

  • Provide open access to full text research, as permitted by publishers and copyright law.
  • Be a reliable source of information on the research publications of City staff.
  • Share openly its information with internal and external services, such as other areas of City’s web presence, Google Scholar and other web services.

2. What does City Research Online contain?

The following list summarises the types of research the repository contains. We can accept research from academic, research and non-academic staff members and from City research students.

  • Articles – accepted and submitted versions
  • Articles – published version (where publishers’ copyright policies allow)
  • Working Papers (where these form part of an approved School series)
  • Books
  • Book Chapters
  • Conference papers
  • Multimedia
  • Doctoral theses
  • Other types of research, as requested by users of the service.

3. How does the system work?

City Research Online comprises two separate but related systems:

  1. A Current Research Information System (CRIS). The CRIS automatically searches for publications authored by City researchers, and then prompts authors to confirm that the research found is theirs. The CRIS aims to build a complete record of research produced by City staff and research students. The CRIS uses software called Symplectic Elements.
  2. An open access repository of full text versions of City’s research (this website). These digital versions of research papers are checked for eligibility on copyright grounds, then made available to anyone who wishes to access, read, make use of, and cite them. The repository uses software called ePrints.

In a nutshell, the CRIS records bibliographic data of all research published by City’s researchers, and the open access repository makes this research available to anyone who wishes to access it.

4. Why should my research be placed in City Research Online?

Having a record of your research in the CRIS side of City Research Online provides a number of benefits:

  1. It will, over time, provide information to other areas of City’s web presence.
  2. It allows one-click downloads of lists of publications, as well as export to reference management software.
  3. It allows the uploading of full text versions of research to the system (see below).

There are a number of reasons why full text versions of research should be added to City Research Online:

  1. To allow anyone to access it. Instead of being locked away behind subscription walls, research made openly accessible in City Research Online can be accessed by anyone with an internet connection. This means research is accessed, read and built upon by people outside of traditional UK Higher Education (HE) circles and those within HE whose institutions are not able to subscribe to all relevant journals.
  2. To increase its visibility. Papers placed in repositories such as City Research Online have high rankings in search engines such as Google, Bing and Google Scholar, meaning your work gets found more often and more easily.
  3. To increase its citation count. Studies have shown that research made openly accessible gets read, and hence cited more, than research that remains closed.
  4. To showcase it as research produced by members of City, University of London.
  5. To preserve it for the future. City Research Online uses technology which ensures the long-term preservation of City’s research output, for access and use by future generations.
  6. The HEFCE's policy states that only publications (accepted for publication on or after the 1st April 2016) made openly available in institutional repository will be eligible for the next REF.

5. What is City Research Online not?

  • An alternative to publishing in scholarly journals or other forms of academic publishing.
  • An open access journal in its own right - see the Directory of Open Access Journals for more information on these.
  • Attempting to play the same role as a peer-reviewed journal.
  • Likely to increase plagiarism. A huge proportion of research material is already available electronically. Open access allows instances of plagiarism to be detected and checked more easily.

6. How is material added to City Research Online?

Material can be added to the system in a number of ways:

  1. By the CRIS system automatically searching for papers written by City’s researchers. As and when the CRIS locates records in this way, it records this, then emails the author(s) to alert them to this.
  2. By colleagues providing us with lists of publications. The City Research Online team will then enter publications into the system on their behalf.
  3. By colleagues providing the City Research Online team with full text versions of research (see contact details below).

7. How much work do researchers need to do?

Hopefully very little! Researchers should only have to do the following:

  1. Approve or decline publications found by the CRIS, when alerted by email to do so.
  2. Provide the City Research Online team with details of publications not already in the system (or add these themselves if preferred).
  3. Provide the full text, “author final” version of research papers to the City Research Online team. Researchers can do this by email (see contact details below), or by uploading papers themselves via the CRIS.

8. What about copyright?

Full text publications placed in the repository are covered by copyright law and clear conditions of use are displayed on the web pages associated with the documents. Readers will have no more rights to copy and download than in any other publication. Readers are made aware that documents may be protected by both foreign and UK copyright law, and documents may not be used for any commercial purpose.

The Library is working with the many publishers who now permit the archiving of articles in institutional repositories, to comply with any stipulations that publishers make with regard to making articles available via open access.

Find out your publisher's position using the SHERPA RoMEO website or by checking the agreement you signed. The City Research Online team can help if you are unsure about any aspect of this.

9. What version of my work will City Research Online contain?

Authors are encouraged to deposit work in its so-called “author final” version. This is the final, post-refereeing version, as provided to the publisher in question prior to publication. This will ensure your work is accessible to all but still closely associated with the publication that contains the published version. Where available, City Research Online contains links to an article's DOI (digital object identifier) and the homepage of the journal or publisher website, ensuring the published version is clearly identified to users of the repository.

For full guidance on use of versions for authors, please see the VERSIONS toolkit for researchers.

10. Information on the open access repository’s policies

The repository has a set of formally defined policies on its data, content, submissions and preservation. These policies can be viewed by navigating to the repository’s policies page.

11. Where can I find out more about City Research Online?

To find out more, please go to our LibGuide.

12. Contacts

General enquiries and to deposit your research: City Research Online team publications@city.ac.uk